Attendee Guide

Attending the Conference Onsite

Conference Venue

Monday, November 9 will be onsite at the Kyoto Research Park Building 1 and live-streamed online.
Tuesday, November 10, Wednesday, November 11 and Thursday, November 12 will be onsite at the Kyoto Research Park Building 1 only.
Friday, November 13 will be online only.

Check-in Desk

You will be able to pick up your name badge at the Conference Check-in Desk. The Conference Check-in Desk will be situated in the following locations during the conference:

Monday, November 9 | 09:30-16:30 - Kyoto Research Park, Building 1, Foyer (4F)
Tuesday, November 10 | 09:00-16:30 - Kyoto Research Park, Building 1, Foyer (4F)
Wednesday, November 11 | 09:00-16:30 - Kyoto Research Park, Building 1, Foyer (4F)
Thursday, November 12 | 09:00-12:00 - Kyoto Research Park, Building 1, Foyer (4F)
Friday, November 13 | No in-person check-in

Refreshment Breaks

Complimentary coffee, tea, water, and light snacks will be available during the scheduled coffee breaks.

Conference Side Events

Cultural Presentation | The Sound & Spirit of the Japanese Shamisen

Join us for a special Cultural Presentation celebrating one of Japan’s most distinctive traditional instruments: the shamisen. Renowned performer and teacher Kuniaki Matsunaga (KUNIAKI), based in Yokkaichi, Mie Prefecture, brings the shamisen’s rich history and vibrant sound to life, giving delegates a rare opportunity to experience this unique Japanese musical heritage.

Welcome Reception

Join fellow delegates for a drink or two at the conference Welcome Reception, held alongside the Conference Poster Session. This event provides a great opportunity for delegates to network and get to know each other. The event will be held in Kyoto Research Park, Building 1, Atrium (1F).

Conference Dinner

Yachiyo Nanzenji

Join us afterwards for the Conference Dinner at Yachiyo Nanzenji, a historical and cultural gem in Kyoto. Nestled near the famed Nanzenji Temple, Yachiyo is renowned for its traditional kaiseki cuisine, which pays homage to Japan's seasonal beauty through artful presentation and delicate flavours. Designed by famed gardener Jihei Ogawa, the traditional, century-old building is surrounded by a lush garden featuring a tranquil pond. Delegates can enjoy a quiet evening together in the storied Nanzenji garden, carrying on conversations and connections from the conference plenaries to the table.

Certification

Corresponding authors will be able to download Certificates of Presentation for all presenters, as well as Session Chair certification and reviewer certification for Senior Reviewers, by logging in to the submission page. Certificates will be available from Friday, November 27, 2026.

Certificates of Participation for non-presenters, as well as reviewer certification for Review Committee members, will be sent out by email in a PDF format within two weeks of the Conference's conclusion.

Smoking

Smoking and vaping are not permitted at the conference venues.

What to Wear & Bring

Attendees generally wear business casual attire. You may wish to bring a light jacket or sweater as meeting rooms are air-conditioned and sometimes cool.

Internet Access

All presentation PCs are connected to WiFi. However, streaming video is not recommended. If your presentation includes video, please bring it as a file that can be played without an internet connection.

Photo/Recording Waiver

Human interaction through networking, and dissemination of this knowledge, is at the core of what IAFOR does as an academic research organisation, conference organiser and publisher. As part of the archiving of the conference event, IAFOR takes photos in and around the conference venue, and uses the photos to document the event. This also includes the filming of certain sessions. We consider this documentation important and it provides evidence of our activities to members, partners and stakeholders all over the world, as well as to current and potential attendees like you. Some of these photos will therefore appear online and in print, including on social media. The above are the legitimate interests of the organisation that we assert under the new European Union law on General Data Protection Regulation (GDPR). Under this legislation, you have an absolute right to opt-out of any photo. We are committed to protecting and respecting your privacy. Read our full privacy policy – iafor.org/about/privacy-policy

Onsite Sessions and Session Chairs

Session Chairs are asked to introduce themselves and other speakers (briefly) using the speaker bios on the programme, ensure that the session begins and ends on time, and that time is divided fairly among the presentations. Each presenter should have no more than 25 minutes in which to present their paper and respond to any questions. The Session Chair is asked to assume this timekeeping role, and to this end, yellow and red timekeeping cards are used as a visual cue for presenters, to let them know when they have five minutes remaining, and when they must stop. Please follow the order in the programme, and if for any reason a presenter fails to show up, please keep to the original time slots as delegates use the programme to plan their attendance.

All session chairs will receive a certificate following the conference via email and will be credited in the conference programme.
Please take a look at our Session Chair Guidelines for further details of what is required.
- Onsite Session Chair Guidelines

Computers and Equipment

All rooms will be equipped with a Windows computer pre-installed with PowerPoint which is connected to an LCD projector. If you wish, you may directly link your own PC laptop, although we advise you to use the computer provided by plugging in your USB flash drive. We recommend that you bring a backup copy of your presentation in case one fails, and suggest sending yourself the presentation by email as a final precaution.

Attending the Conference Online

How to watch live-stream presentations and participate in the Conference via Zoom

Before joining a Zoom online session on your computer or mobile device, download the Zoom app. Otherwise, you will be prompted to download and install Zoom when you click a join link.

Participation Rules
- Join the meeting using your full name as input during your IAFOR registration. (IMPORTANT)
- The IAFOR moderator will be responsible for monitoring the session.
- Video and microphone will be automatically turned off.
- The meeting will be recorded automatically.
- If you have any questions for presenters, please use the chatbox function.

Familiarise yourself with Zoom
Watch our 3-minute long tutorial video, download the Zoom app, and join a test meeting.
We also have a PDF guide.

Online Sessions and Session Chairs

Session Chairs are asked to introduce themselves and other speakers (briefly), ensure that the session begins and ends on time and that the time is divided fairly between the presentations. Each presenter should have no more than 25 minutes in which to present his or her paper and respond to any questions. The Session Chair is asked to assume this timekeeping role, letting presenters know when they have five minutes remaining, and when they must stop.

All session chairs will receive a certificate following the conference via email and will be credited in the conference programme.
Please take a look at our Session Chair Guidelines for details of what is required.
- Online Session Chair Guidelines

Virtual Presentations

A full list of pre-recorded virtual video presentations and virtual poster presentations will be on the conference website during and after the conference. We encourage you to watch these presentations and provide feedback through the video comments. The comments section is connected to LinkedIn, and you have the option to display these comments on your LinkedIn profile.

Conference Catch-up page

All live-streamed sessions, keynote, and featured presentations will be recorded and uploaded to the Conference Catch-up page (video-on-demand) via Vimeo. The catch-up page will be available after the conference until Sunday, December 13.